Freelance invoicing is an important aspect of freelancing job. If you are planning for starting your career as a freelancer then it is necessary to learn invoicing for daily client dealing. You only achieve success at that time when you wisely manage your invoice by running a smooth business and that smooth business should be free from financial crisis and frustrated clients.
So be professional, when you have to deal with client side projects. Right invoicing software, Right policies, right payment methods are the signs of your professionalism in freelance career. Here we are emphasizing on professional invoicing for a greater clientele satisfaction.
#1. Good invoicing software
First select good invoicing software from the best available options in the market. You can also use online invoicing software to track your clients and your owed money. The online invoicing software is also available in paid and free services. See which invoicing software is going to meet all your business feature requirements and then select the best one.
#2. Prepare your own policies
It is not necessary that if you are honest and professional then the whole world will treat you in the same way. In this real world all clients won’t pay on time, if some pay half of the amount and some will totally refuse and disappear. So you may not even contact them as you are doing online business on mutual trust and understanding with strangers. Instead of losing more money in this way it is wise to come up with policies regarding payments. You can add the payment factors like -choosing the payment mode, like in cash, checks or through credit cards, deciding the down payment percentage for the client, whether you start work with payment or without payment, what should be the penalty for late payments, whether the client should receive project before or after making payments. All these emerging questions are necessary before finalizing and setting your norms and conditions for freelancing jobs.
#3. Stick to your policies
Frequent changes in your policies make you go against your professionalism. Clear all your policies and pricing list to your clients. Even you have to mention the changes also. Because once your client is aware of your surprise policy changes through invoices then they can refuse to pay or stop their project in the middle. So you need to develop a mutual trust where everything should be crystal clear regarding your policies, and job norms.
#4. Make accurate charges
Think twice before setting the pricing for your freelancing services. Set charges according to the competitive market, neither go for high prices nor lower your prices. Once you lessen your prices for more gains then you have to come across smaller job owners, who may waste your time with long and tedious freelancing jobs. Sometime cheap clients even won’t pay the lower amount after finishing all their projects. Decide your pricing method on an hourly basis to be more particular about your freelancing job. At the time of need you can invoice your freelance client about any emerging payment or any other confusions.
#5. Set your payment methods
Every client won’t accept one payment method for their business, some like to pay cash; some love credit cards, some through checks etc. It will be comfortable for your business when you and your client agree on one level of payment options. There are some popular methods available online like PayPal, Moneybookers, AlerPay etc.
#6. Solutions for payment due
Most of the freelancers fail to receive payments, due to not informing their clients about the due payments. Include a due date on your every invoice to reduce the late payment strategies.
#7. Include contact details
It is always useful to include name, address, phone number and email address. It will be easy for you to know the details of your clients and where are they from.
#8. Number your voices
In freelancing job it is a natural process to deal with a number of clients and it will create a number of invoices also. So organize your invoices. Most of the invoicing software includes numbering system, which helps track your payments. Even most of the software can keep track of late payments and the defaulted clients. In this way the invoice software saves you time and labour for listing your payments and defaulted clients.
#9. Must record your invoices
Build a backup facility to save your data during trouble. Sometimes due to any problem you may lose your invoice data and lose your listed billed clients, so develop the habit of keeping the backup for your invoice record. For easy backup you can do a photocopy, print out and download them into local storage.
#10. Prepare your follow-ups
You can’t expect all your clients to be professional every time. Sometimes they do not respond to your invoice on time. Though it is not your mistake still then you have to politely inquire from your clients. Make sure to be polite during your follow up information.
Be systematic at the time of dealing with invoicing issues raised by your clients. Respond to your clients on time and maintain professionalism in your freelancing services to gain more projects.